What Are the Advantages of Using a Web Based Project Management System

Every project needs a large number of people for the completion of any task. Projects are of several kinds, and there capacity level is also variant. In order to help the managers control all tasks, management system was introduced. Project management system is used to make the managers feel easy. The first type of a project management system is manual.

However, nowadays much web-based project management software is available in the market. There is no need to process data manually. Everything is computerized; managers just have to enter the basic information into the system. Nowadays, lots of project managers are opting for web-based project management systems. They have access to the web-based project management software’s, and tools.

Using a web-based management system has several benefits. Project managers can reach their computers from anywhere, not only computers, but they can also contact their team members and check the progress of work. Discussing any problems that arise with the team is a lot easier. Team members can also interact with each other via e-mail.

Project scheduling is the basic solution of web-based task management plan in a large organisation. In many ways a web-based activity management plan can help your managers achieve optimum results. Whether a project is based on finance, marketing, construction, or information technology (IT), and web-based project management plan can help t.

Web-based activity management plan helps managers to make a proper scheduling plan of the project. Web-based software has many tools which help in managing time, and activities. The software includes spreadsheets, network diagrams, or Gantt charts to control the task management scheme.

In project-management scheme, HTML, ASP, or PHP are the supported languages coded into the software, and browser. The team can access it through a web browser. Moreover, main software is installed on to the server for multiple clients.

Project management scheme helps managers to supervise all the team easily. If the manager finds any team member late in the completion of the task, he/she can track the problem, and change that member, thus, avoiding any delays.. Web-based project-management-system enables the mangers to distribute the workload according to the capability of human resource (HR). In addition, he/she can monitor the performance of each person involved in the completion of a job. This web-based project management system also enables the manager to measure the achievement, and performance of the team in accordance to the strategy chalked down for completion, or achievement of the target.

Web-based project-management system keeps the human resources satisfied from the point of view that whatever performance he/she is given is being registered, and is not over looked. If, a company is using a custom-made programme, which is flexible to different projects, it remains cost effective, and is not a burden on the bottom line. For different projects, which have different dynamics, companies may need a tailor-made programme for them, This can be a little costly, but it ensures better management, proper monitoring, and timely completion of tasks, ultimately ensuring good performances. Nowadays, this web-based project software is a very important tool for the management of any project. Furthermore, using the correct project management scheme, and software, can help managers to manage their project smoothly, and effectively.

When, Why and How to Ask for Prepayments and Extra Payments As an Expert Witness

Should you ask for a retainer? Yes, you should. If a case appears simple, a modest retainer fee equivalent to two or three hours of your consulting rate may be fair. You can reduce your initial retainer fee under special circumstances or for limited scope of work. In the same fashion, you can raise your retainer at other times when the initial work will be dramatically larger. After assessing how many hours of initial work you will need to undertake, let that guide you to the size of your retainer.

Be particular about the initial expectations so that you can quantify the initial retainer. Ask, and agree, on the materials you must read, the research or investigations you must complete, and consider what tests you must run. Confirm your understanding with an email, a fax or a letter, depending on the urgency of the work. Then, wait until you've received the retainer check or payment before starting the work. If the attorney tells you that the job is urgent, send him wire transfer information so that he can wire your retainer directly to your bank account. This can easily happen in a 24-hour period.

Always ask for an initial payment before you begin work on a case or you might end up working for nothing. If, by the end of the case, the hours you spent did not consume the retainer, you should refund the difference.

Occidentally an attorney will ask you to do work for free. A free first telephone conversation representatives goodwill and can be an encouragement to engage you when the case seems right. Doing analysis or research for advocates and charging them nothing is unprofessional. On the other hand, you can certainly consider pro-bono work from time to time, just as attorneys occasionally do.

One novel element remains to consider. As your reputation grows, attorneys will sometimes retain you just to be sure that the other side can not employ you. As a result, you should value the use of your name as an expert witness, and considering imposing a minimum fee whenever an attorney wants to retain you. You can apply this minimum charge against services, so it will have no impact on the total cost to the client unless the attorney never uses your services.

In my retainer contract, my terms require both an advance retainer and a replenishment of all or part of the retention from time to time. The amount of replenishment depends on what additional work the attorney requires of me. Some experts require that the attorney or client maintain a minimum retainer. To do so, you should bill to restore that minimum whenever the balance in the pre-paid account for the client falls below a specific level. Ask for new advance payments whenever it becomes similar that additional work will deplete the existing balance in the client's account.

Typically, your client will not have to replenish the retainer if the additional work only requires one to several hours. But you should request advance payment in the following instances:

1. If a sudden surge occurs in discovery materials for your review.

2. If your attorney requests that you travel for conferences and meetings.

3. If any investigations require you to travel to job sites or company offices for observations, meetings, and any other explorations.

4. If your deposition has been scheduled. You will have to reserve a variable number of days in your schedule for the deposition, for a pre-deposition conference, and possibly for the travel time as well.

5. If a trial has been scheduled; you will have the same factors of blocking out time for possible travel, meetings, and testimony.

You should also estimate airfare, hotel, car, and food expenses as well. You can contain those in requested advance payments. If you ask for advance payments, ask for them well in advance. Larger companies often have processing delays for invoices or payment requests. You do not want those delays to stand in the way of your work. Do not wait until the last minute to ask for advance payment. Your business needs to be organized enough to estimate the size of advance payments. You can base those payments on discussions with the attorney about the progress of the case and what work you expect will be required of you.

The most important advance payment is the one that precedes a trial. Be firm in asking for advance payment for your anticipated billings before traveling to testify at a trial. Clients have now spent a large sum of money by the time a trial begins. If the client loses in the trial, he either may not be able, or choose not, to pay you. But because he needs your testimony at the trial, put the pressure on him to pay beforehand and not on you to collect afterwards.

Receiving advance payment for your trial testimony time permits you to respond "No" to the potential cross examining question of whether the client owes you any money.

If the client has now paid you, you can honestly point out that the verdict in the case will have no affect on your testimony.

Sun Tzu Art of War – Communication Tools

According to the Book on Military Administration, "In battles, as verbal communication can not be heard clearly, cymbals and drums are used as commands" As visual communication and eye contact are hampered, banners and flags are used as signals. Now the purpose of using cymbals, drums, flags and banners is to draw attention of the troops and focus them for combat under the direction of the commander. Once the troops are united as one body, the courageous ones will not advance forward by themselves and the cowardly ones will not retreat by themselves. This is the art of directing larges forces in battles. - Chapter Seven, Sun Tzu Art of War

For battles at night, use more torches and drums. For battles in the day, use more banners and flags. These different means of communication can be designed to influence the judgment of the enemy. – Chapter Seven, Sun Tzu Art of War

As mentioned above, during day operations more banners and flags should be used for communication and during night operations, drums and torches should be used instead. From here we can see how observant Sun Tzu is. He even noted down what type of communication we should use during each battle, but of course the list of tools mentioned is not exhaustive, communication channels should depend on the terrain as well. For example, if you are in a flat terrain, a larger banner (daytime) or fireworks (night) should be used for communication because they can convey accurate messages, if you have explained accurately what each signals mean. But note here is that your signals, not tools, should be like your strategy, it should change with every battle. If you have a fixed form of communication signals, sooner or later, your enemy will be able to decipher them and that that would likely be the result of your defeat. This explains why Sun Tzu said the means of communication can be used to influence the enemy.

Business Application

Communication is very important in business. Communication breakdown can be detrimental to a business, like losing a big client or slow reaction to a rival's move. With a strong understanding of each communication tools weakness and strength would you then be able to use it to your advantage. Good communication system can grant a company great flexibility, shorter reaction time and faster response. It is similar to an irrigation system. With good proper control system of the flow, accurate amount of water, water flowing to the right place, the fields will flourish because of it. These are capabilities that are extremely valuable in this dynamic business environment. Some forms of communication channels are e-mail, letters, internet messenger, telephone, internet telephony or video conferencing and face to face. I will talk about their usage within the company. Please take note that having the proper communication tools is only one aspect of a good communication system though.

E-mail

E-mail could be formal or informal, nowdays because of the corporate frauds that happened in US, companies are now required to keep a copy of all the e-mails that are sent out to within and outside the company. E-mails does not solicit fast response from the recipients. It can be secure if the security system's guideline and usage is strictly adhere to. E-mail is a cheap way of sending information and documents within the company and these information can be stored electronically so cost savings align from these characteristic. But one downfall of communication is emotions are not properly delivered out. E-mails would be suitable for clear cut instructions or information that does not require immediate attention and preferably within a department. Cheap because can transfer with least costs through company even if overseas. It is sooner to technology risks.

Letter

What is described here are paper letters sent from one department to another. It is only needed when you want to formalize a request or a work order. But this kind of communication is slowly being taken over by e-mail. Letters are more concrete than e-mail because electronic files are typically subordinated to suspicion of editing or changing. Letter has the same characteristics as that of the e-mail but since it is tangible, it is not like e-mail where you can deny you have received it .. Security wise, it could be better or worse than e-mail depending on situations. It could be cost if you need to send it overseas. It is more reliable than electronic mode of communication.

Internet Messenger (Instant Messaging)

With the popular use of internet, internet messenger like ICQ, MSN Messenger and Yahoo Messenger are being popularized, it allows fast relay of information and nowadays these messengers have the capabilities to help you know whenever the person on the other end is around or not. But again, it lacks the transfer of emotions. The voice and tone of your message can not be sent out through the messenger, even with emoticons, misunderstanding can still occur. What you sent out could have been in a tone of offering help like "What do you want me to do?" But others after reading the message may interpret, you are angry with him for doing something. But Internet messenger has its pros as well, it could have been used as a channel for informal discussion within the company because some of these messengers can allow multiple users in a single chat windows. And it is cheap since most of them are free and information can be transferred overseas cheaply. It is sooner to technology risks.

Telephone

Compare to the other modes that are mentioned, it is a reliably better channel of communication. Because your tonality, voice qualities are also transmitted reducing the chance of your message being misunderstood. But it lacks another communication characteristic that is important and that is body language. It definitely solits fast response because you can only communicate when the receiver is on the other side at the same time. But it can be very expensive if you need to communicate overseas. And reliability should be better than any electronic channel since this industry has been around for a very long time.

Internet Telephony & Video Conferencing

Internet telephony is slowly becoming very popular because SMEs and MNCs can make overseas call cheaply. This also includes video conferencing, which is made more popular with the prevalence of broadband. It has all the characteristics of telephone, with video conferencing being better because body language, to some extent, can be conveyed as well. But reliability could be a problem depending on the infrastructure and service provider available on both sides. Setting it up is cheap with a web camera and broadband connection.

Face to Face

Up till now, this is the best form of communication, the only downside is you despite you can observe and receive the full signals from your conversation party, the same thing can be said for the other party as well.

So choose the proper communication tools to effectively bring your message across. The correct communication tools can enhance the efficiency and effectiveness of your communication system thus improving your business process.

How Heat Can Escape Your House and How You Can Prevent It

As the cold season approaches, energy bill goes up. This is mainly because of the need for heating systems on winter months. But not all the heat generated by your heating device stays in your house. Some, or in certain occasions, most of them escape from your house. As a result, your heating device has to work harder resulting in unwanted increase in energy consumption and cost.

This can be avoided by effectively seeking out the root cause of the problem, and dealing with them accordingly. Follow these simple do-it-yourself methods and save hundreds or perhaps even thousands of dollars on energy cost.

Doors and windows

Doors and windows usually have gaps and spaces on them where heat can escape. Although they may not be that much, if you consider how many doors and windows there are in your house, they collectively result in a huge loss which will reflect badly on you next month’s energy bill. A simple remedy to this problem is covering the gaps with curtains, drapes and/or sheets. You can also use rugs and door sweeps to cover the gap beneath your door.

Electrical and cable ducts

Electrical wires, telephone wires and internet cables and others of the like enter your house through holes and/or ducts. And through these channels, heat can escape. You can easily remedy this by installing outlet gaskets or stuffing the holes and ducts with certain materials such as foam.

Cracks, gaps and leaks

First, you need to find where they are, but looking for them just by sight can be very tricky. You can use a lighted candle and move it near suspect places. The flame of a candle is sensitive to airflow and will sway at the minutest air movement. When you see the flame swaying at a certain spot, there must be an air leak there. Once you have found the cracks, you can seal them by using a caulk. But make sure to apply it both on the inside and the outside.

Attic and ceiling.

A popular physics law states that “hot air goes up”. This is also true inside your house. The heat produced by your heater is likely to accumulate on the ceiling and you attic. This will only result in wasted energy because people don’t normally stay on those places. You can prevent this by making sure that the gaps and cracks to your ceiling and attic are sealed. You may want to check your folding attic stairs if you are using one. You can use weatherstripping and caulk to remedy the problem.

Heat only certain areas

You may ask yourself: “do you really need to heat the entire house?” Maybe there are areas in your house that are not frequented by people and do not need to be heated. If you can manage to limit the range of your heater only to places that are frequented by people, and avoid places such as hallways, storage rooms, attic, and others of the like, you can definitely cut down on your energy consumption cost.